How To Create A Template In Gmail

Would you like to create an email template in your Gmail? A template helps you write emails much faster and ensures a uniform email presentation when working with clients and colleagues.

But how do you create an email template in Gmail?

How To Create A Template In Gmail

1. Open Your Gmail Account In Your Browser

The first step to creating an email template in Gmail is to open your Gmail account. You can open your Google browser and locate the Gmail shortcut in the top right corner of your home page. Click on the shortcut, and your Gmail account should open.

You may be asked to sign in, in which case you can use your Google account details to sign into your Gmail. You usually won’t have to sign in if you are using a computer registered to your Google account. Once your Gmail account is open, you can locate the settings tool.

You cannot access the advanced settings from your installed Gmail account. Therefore, you have to use your online account on the Google browser to write and create a template.

2. Go To Your Gmail Account Settings

Once you have your Gmail account open, you can access the settings tool on your account. You can find the settings tool in the top right corner of the screen.

The settings tool looks like a gear and is located next to the support tool, indicated by the question mark.

Click on the settings tool. The settings tab will open, and you can see the quick settings that people most often use. Then, click on “see all settings,” and you will see all the available settings displayed on the screen.

3. Go To The Advanced Account Settings

After clicking on the “see all settings” tab, the settings page will open.

Here, you can see the language settings, default text style, and language on which your Gmail account settings are set. Next, you must look at the top of the page to find the advanced settings tab.

This tab appears at the top of the page towards the right side. It appears between “chat and meet” and “offline.”

Click on the advanced settings tab, and you will be redirected to the advanced settings page.

4. Enable The Template Settings

On the advanced settings page, you can see a lot of more advanced settings, like custom keyboard shortcuts and the unread message icon.

You will also find the template settings section, which is second from the top and is indicated by the heading “Templates.”

Usually, the template settings are disabled, so your emails aren’t accidentally stored as templates which can lead to miscommunication and faults later. However, for now, you should switch the template settings to enable, so you can create a template for your email.

Click “enable” on the template settings and “save changes” at the bottom of the page.

5. Type The Template Email

Once you have enabled the Templates settings, you must now type your template email for later use. To type a template email, open your Gmail account in your browser and select “compose” as you would for a standard email.

We’d recommend typing out most of the information in the email and leaving open spaces where you can enter specific details for the recipient. For example:

Dear [name],

You are hereby invited to an interview for the position of [position title]. The interview will take place on [date] at [time] [location]. Please prepare [list of things to prepare] and arrive 15 minutes before your scheduled interview time.

Designing your template this way makes it easier to send it to clients and employees later, as you only have to insert the specific information.

Proofread the email before saving it to eliminate any grammar mistakes. For this, I recommend Grammarly, but you can also use one of these Grammarly alternatives.

Once you have drafted your template email and are satisfied with it, you can save it as a template.

6. Save The Email As A Template

To save your new email as a template, find the three dots at the bottom of the email page next to the discard draft option and click on them.

Then, hold your mouse over the template tab and select “save draft as template.” You must name the draft email accordingly so you can easily access it in the future.

When you have renamed your template email, select “save template.” Your draft is now saved as a template email that you can use later.

You can create as many email templates as you wish on Gmail. Ensure you save each one under an appropriate heading to avoid confusion in the future.

7. Use The Template For Your Next Email

If you want to use one of your templates in the future, you can access them by opening your Gmail account in your browser. You cannot access your templates from your installed Gmail account, so you must use it in your browser.

After opening your Gmail account, select “compose.” Then, find the three dots at the bottom of the email and hold your mouse over the templates tab. Next, select the template you want to use and click on it. The template email will now appear in your compose box, where you can edit the information as needed.

Insert the correct information, recipient’s email address, and subject heading before sending the email. Creating and using an email template in Gmail is as easy as that.


Where Can I Find Email Templates For Gmail?

While many other Google functions have templates, Gmail does not. Therefore, you must create your own template to use in the future. Follow the guide above to do so, and then access your template in the compose tab using the three dots.

Can I Edit My Custom Template On Gmail?

Yes you can. To edit your template, follow the same steps for using it outlined above. Open your Gmail, select “compose,” click the three dots at the bottom, and open the desired template. Then, select “edit template” at the bottom of the email page and make the necessary changes to your template before saving it. Now, your template is updated and ready for use.

David Woutersen

Article by

David Woutersen

David is the founder of and has been in the social media industry since 2017. Since then, his mission has been to help others take control of their online presence. For some, this has been earning an income online; for others, it's teaching how to use social networks more effectively. And each year, he continues to help millions with strategy, troubleshooting, and inspiration.

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