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One of the most common questions I see when it comes to blogging is how to write a blog post fast. There seems to be an added emphasis on getting this done quickly, and with everything that bloggers need to do in order to be successful, I can understand this.
When I first started blogging though, I spent untold hours just trying to formulate the perfect introduction or the perfect post… Which I can assure you, none of them were.
If I look back on some of my earlier posts, sometimes I have no idea what I was thinking or how I could go on writing posts when it literally took DAYS to finish one that I can now get done in under 2 hours.
It’s madness & it had to come to an end, but it didn’t just happen overnight… although it could’ve if I had known what I’m about to share sooner. 😉
There seems to be some agreement in the blogging world that the best way to write a blog post fast is to just get started & if you ask me, that’s definitely true.
You can’t finish if you haven’t started yet.
Whilst it’s definitely true that you need to start, I also think it is quite vague advice. Like asking someone to go find a needle in a haystack. It would be much more helpful if you gave them a plan & that’s exactly what I’m going to share with you today.
My 7-step process to writing high-quality & value-packed blog posts fast & efficiently.
Before we get started, blogging & writing, like many other creative outlets, does not follow strict rules, so think of these more as suggestions or some basic guidelines to help you get your posts out faster & in a more structured manner. 😉
If you haven’t started your blog yet, check out my comprehensive guide to starting a blog. This step-by-step guide will take you through everything you need to know from hosting, all the way to installing some vital plugins & how much it actually costs to run a blog.
Now if you already have a blog, let’s get started with how to write a blog post fast with my 7-step guide.
1. Get an idea, working title & do research
Before we even begin writing, you’re going to need to come up with an idea of what to write about. This is where formulating an idea & working title comes in handy.
If you cannot think of anything to write about, look through articles or videos in your niche for ideas and inspiration. They don’t have to be directly related to that specific article, but you might just catch that spark that leads to your idea.
That’s one of the ways I do it at least. 😉
You might even find you come up with quite a few ideas. This is one of the times when it’s good to have an idea-list (the other time is when you can’t think of anything to write about).
Your ideas list can be stored on your computer, in a notebook, on a board, etc. As long as you have it stored for future use.
I keep my ideas on my wall. It’s organized chaos with papers, crossed out words & plenty of asterisks that all have a different meaning & I’m pretty sure I even know what most of them mean! If you happen to find my ideas wall tidy & you can actually understand what I’ve written, you can rest assured that I’ve tidied it up whilst I was procrastinating. 😉
Point is, I like to keep my ideas on paper. Whilst I love everything digital, there are a few things that I feel more comfortable with on paper, and ideas formulating is one of them.
If you prefer digital or want to store them online for whatever reason, go ahead. It just comes down to finding the easiest way to jot down and access your ideas.
Once you’ve got your idea, you’ve most likely also come up with a working title.
If not, search on Google, YouTube, Pinterest, etc. on the top and let the autofill suggest some ideas. We’ll optimize the title in one of the steps, later on, just make sure your working title is searchable.
Before we begin the writing process, do some research on the topic. This reinforces any knowledge you may have on the subject, gives you different sources you can link to as proof & you may pick up some extra information you may have missed otherwise.
Research also helps you better formulate your posts, making it easier to formulate sentences & tie everything together.
It also saves you time having to look things up on the fly, which can be a distraction whilst you’re in your writing flow.
Next up we have the outline of your post. A blog post doesn’t have to be put together in a specific way each time, but it does help to have a basic structure. This gives your audience a clear path through your posts, making them easier to read & it’ll help you cover topics more concisely & quickly.
This is the basic structure I try to follow when I write my blog posts.
- State the problem or question this post aims to resolve.
- Provide context by including one or two examples.
- Summarize what the reader will gain (i.e. the solution) by reading this post.
The aim of the body of your post is to guide your readers to the solution in a flowing manner.
- Write down the main points you want to bring across in your post.
- Make notes of any links you’ll want to include by each point.
- Sort the main points. Make sure the points flow & have a logical order.
- Provide a short version of your solution. This should highlight any benefits whilst reinforcing how it relates to the original problem.
- Add a call to action for your audience to;
- Implement what they’ve learned.
- Further their learning.
- Engage in the comments or on social media.
Download this printable blog post outline & checklist here.
Once you’ve finished your outline, we can finally start the process of actually writing the blog post.
3. First Draft
I tend to write my drafts in Microsoft Word & then I’ll just copy & paste the finished article into my WordPress Editor for editing (Step 4). I prefer using a different word editor to the WordPress editor when I’m writing my draft as it reduces any distractions I may have in formatting or editing the draft as I go.
When it comes to starting the first draft, this is the area where I have the most difficulty getting going. This is the part of your writing where you really do just need to start, it’s as simple as that.
With the other sections, I find that it’s a lot easier to stop and regenerate before working on the next step or a part of the step. With the first draft, however, I like to push this and get it as far as I can before taking a break.
Work in Blocks
I know that some bloggers work in blocks. So, they write for 20 minutes, take a break, write for 20 minutes, etc. Or they write 300 words, take a break, write another 300, etc.
I cannot stand this method at all.
Get in the Zone
That’s not to say it does not work or it wouldn’t be perfect for you, but I tend to enter a zone where everything is flowing & any sort of outside disturbances can interrupt this.
It’s then much more difficult to get back in the zone once you’re out again.
You could think of it like sleeping. Some people cannot fall asleep once they’ve been woken up, meanwhile, others can fall asleep at the flick of a finger.
Even the possibility of interruption, like waiting for a package from DHL that will arrive between 11:30 & 15:30 can be enough to distract me… Do you really need to send the time if you’re going to deliver the package during your regular delivery times?!
Anyway, as I was saying. I like to enter a state where I can focus entirely on the post & can minimize any forms of outside distractions. Which generally means I write late at night or just after I’ve taken the dogs for a walk… Taking a walk also helps clear your mind to get started in the right mood.
Tips for writing your first draft
Now you might find the blocking method or the zoning out method works best for you… or even something entirely different… but you can whichever you use, you can help your productivity further by doing a few things.
- Find a space where you concentrate best.
- Have a coffee or tea.
- Move to a new location if you stumble upon a roadblock.
- Do not edit or correct what you’ve already written, that’s for later.
- Don’t worry about word count.
You read that correctly. Don’t worry about word count when you’re writing your blog post.
If you’re writing about something you are passionate about or are interested in, the words will come and you won’t find yourself rambling on needlessly just to meet a minimum word count.
Now you shouldn’t ignore the word count, Google likes long-form articles, with 2000-3000+ articles being the new preferred post length.
This doesn’t mean you should write until you reach 3000+ words.
If you don’t provide quality content those 3000+ words will actually do more harm to your SEO than good.
Now that the first draft is complete, you may not be entirely happy with your post, this is where the editing comes in, or your 2nd draft.
In this step I look at;
Adding headers, highlighting text, spacing, paragraphing, etc.
Grammar & Spelling
I use the Grammarly extension to scan and correct my articles. The free version analyses my sentences for both grammar & spelling mistakes & provides me with live solutions. It’s sort of an internet spellcheck extension for your browser.
You can find out more about it & install it here for free.
It doesn’t end with spellchecking though, read through your post to make sure there isn’t something that may have been missed. It doesn’t happen often, but I have come across a few scenarios that I had to correct manually.
I use Yoast SEO mainly for my on-post SEO, but it also has a nifty readability feature. This analyses your article & provides you with information on how easy your post is to read, if you need to include more subheadings, restructure the grammar or even shorten your sentences.
This is also where I rewrite any sentences that need changing. If you haven’t brought enough of your personality through in the first draft, this is where you can look for good places to spice things up & really put your stamp on the post.
Add Anything you’ve missed.
Now, you’ve had more time to sit with and digest the content, so you may have come up with some new ideas or things to add. Go ahead and add them. 😉
5. Headline & SEO
Optimize the Title
That working title we’ve been using this entire time may be looking rather bland by now. Make it more exciting by creating an attention-grabbing headline that people need to click.
You need to use a title that people are looking for though, so it’s time to do some extra keyword research if you haven’t already.
Have a look at my post on how to come up with a post title for some more information on creating catchy & optimized titles.
Search Engine Optimization with Yoast SEO
I’m mentioning the Yoast plugin once again, this is one of my 5 favorite free tools for blogging success & it really is a useful tool to have.
Type the keywords you want to rank for into Yoast’s dashboard on your post editor & it’ll provide recommendations on how you can improve your on-page SEO.
It’ll tell you if you have used the keyword enough throughout your post, if it’s included in enough headings, images, etc. It’ll also analyze your meta-data & notify you if you need to include more internal & external links in your post.
6. Images & Shareable Content
Whilst images & shareable content may not actually be a part of writing a blog post, it can help in making your posts much more digestible & easier to read, whilst also bringing in new readers & increasing your audience.
They say a picture says a thousand words, but that’s just one of the uses of an image in your posts.
Use relevant, high-quality images to break up long passages of text that could otherwise be very difficult for your readers to go through.
For stock photography you can visit BigStockPhoto, Shutterstock, etc. & for royalty-free images visit Unsplash, Pixabay, etc. Always check the license to make sure you’re actually allowed to use the image.Share this shareable content 😉 Click to tweets are a great way for your readers to share your articles with a single click.
7. Final Edit, Proofread & Post
What more is there to say than make any final changes you may have picked up whilst implementing these last few steps, proofread your blog post & then schedule or post it when you’re ready to release your post into the wild! 😉
Protip: Get someone else to proofread your final edit, or read it out loud slowly if you cannot find someone else to proofread it for you. A fresh set of eyes (or ears, if you’re reading it out loud) can often find mistakes you may have missed as our brains tend to correct small errors automatically without really registering them.
Summary – How to Write a Blog Post Fast!
- Formulate an idea, working title & do research
- Create a post outline
- Write your first draft
- Edit your draft
- Optimize the headline & post for SEO
- Insert images & shareable content
- Do the final edit, proofread & post to your blog!
This 7-step guide is how I write blog posts fast & is a method I have found to work well for me over time. Tweak and change anything to get the best results for you, but remember to let your voice shine through in your posts.
If you haven’t yet downloaded the free printable blog post outline & checklist, you can do so by clicking below.
Remember, this is just a guide, so if you feel a certain post may turn out better by going a different route, then definitely give that other route a go!
What’s the best way you’ve found to write articles & posts? Let me know in the comments down below. If you have any questions, feel free to drop them below.