10 Best Trello Alternatives

With more than 250 project management tools on the market, finding an efficient, cost-effective alternative to Trello with its user-friendly Kanban board views can feel overwhelming.

So, if you want to save yourself a lot of time and effort – here are the 10 best Trello alternatives.

Trello Alternatives

Asana – Best Kanban Style Alternative

With its Kanban board layout, Asana is strikingly like Trello, so if you are looking for an alternative that even has Trello boards import tool. Asana is the answer.

Unlike Trello, Asana provides Kanban, and multiple other project views, so it does not mainly focus on board views like Trello. If you’re using it for your own private use, you can also use it for personal Kanban.

Additionally, it provides far more communication tools that facilitate team collaborations.

Asana is easy to set up and user-friendly. And it has nearly 160 integrations with the likes of Office 365, Salesforce, and Office 365. However, Asana’s monthly fees are far more expensive than Trello, so it’s a costly alternative.

Airtable – Best For Advanced Users

The most accurate way to describe Airtable is that it is a unique project and team management tool. With a powerful spreadsheet, database, Kanban, Calendar, and Grid views all rolled up into one.

It’s a great alternative to Trello as it also has a Kanban view where you can move your tasks around and quickly gauge what a project entails.

But what truly sets Airtable apart from its competitors is its sophisticated data management and storage capabilities. It does not require special coding to organize large volumes of data.

Users can also use the Airtable automation function to create customized, unique views and bespoke workflows.

The Airtable free version is sufficient for small teams or individual users as it includes 5GB of storage, including 1,200 rows. While monthly paid subscriptions are more expensive than Trello and cost in the region of $10-$12 per user.

Its only downsides compared with Trello are that users typically experience a steeper initial learning curve, and the mobile Airtable version also needs some refinement.

ClickUp – Most Customizable

The most outstanding feature of ClickUp is that it is so flexible. You can easily organize and customize your various project views with a hierarchal structure.

While it does include a traditional Kanban view, it contains a detailed list-level option where you can review a specific project. Including an impressive zoom-out function on the “everything-level” gives you an overview of all your project-related tasks.

ClickUp also provides useful features like a mind-mapping which is ideal if you and your team need to visualize a specific project, including an efficient search function.

The ClickUp free version allows for an unlimited number of users. However, it does have limited storage space.

Although the paid option costs the same as Trello, it’s a budget-friendly alternative for users who need a more customizable project management tool.

Monday.com – Best For Remote Teams

Monday.com  is the ideal project collaboration platform for remote teams. Like Trello, it features a user-friendly Kanban view with unlimited boards and task management capabilities.

However, its most outstanding qualities are the visualization and reporting features, with valuable add-ons like project Gantt charts which provide an overview of task deadlines and deliverables. It also has a timeline with tasks placed in chronological order.

This unique platform also includes more useful SaaS app integrations with significant apps like Slack, Zoom, Salesforce, and Zen, with more than 200 templates, including iOS and Android mobile apps.

While the free version can accommodate five users, you must pay for at least three users to access the Ghant and timeline features. And with monthly subscription prices ranging between $8-$10 per user, it can become an expensive alternative to Trello.

Wrike – Best For Creative Agencies

Wrike is an ideal alternative to Trello for creative teams as it features sophisticated workflow tools, including unique features like image commenting and approval functions.

And excellent features like AI-generated recommendations, user-friendly Kanban views, Gantt charts, video and file proofing, and time-tracking features.

The free Wrike version allows for five users, albeit with limited boards and storage. While the paid version starts at under $10 per month, they have storage limits, and automation is not included in all the plans.

Microsoft Planner – Best For Office 365 Subscribers

Microsoft Planner is a free and easy-to-use alternative to Trello for users with Microsoft 365 subscriptions, as it is included in the suite of products.

The Kanban boards are like Trello with similar fields like checklists, descriptions, due dates, and labels. And you easily assign tasks and upload attachments.

Another useful Microsoft Planner feature is the visual Charts or task analytics feature. It’s easy to quickly gauge which tasks are making good progress or are overdue, including tasks that have yet to begin.

While Microsoft Planner is not the most advanced project-managing tool on the market. Its most outstanding feature, especially for Microsoft Teams users, is that you can attach your Kanban planner. So, your entire team will access your project documentation on calls.

ProofHub – Best Interface

ProofHub is an excellent alternative to Trello. It has a simple yet customizable interface with Kaban view and Table views, Gantt charts, a communication hub, centralized documents, and files, including several advanced capabilities.

It’s an ideal project management tool as you allocate tasks to several team members, set deadlines, and send files with the click of a button.

But most importantly, you can monitor your team’s productivity as ProofHub has a useful time-tracking feature. In addition, you can generate detailed workload and project reports to spot “red flags” quickly.

ProofHub’s only significant downside is that it does not offer a free version, unlike other project management tools. However, they have a 14-day free trial, so you can gauge whether it is a suitable alternative to Trello for your team.

Basecamp – Best For Large Teams

Basecamp is ideal for larger teams who need an advanced, all-in-one project management tool. With an unlimited number of users, client access, projects, clients, project templates, generous storage, and priority customer support.

Basecamp has a free version that is ideal for freelancers, students, and personal use, which is limited to 20 users, 3 projects, and 1GB of storage space.

Although the paid version’s $99 monthly flat fee is an eye-watering rate for small teams. It’s a cost-effective project management solution for large organizations that would otherwise have to pay per user.

Jira – Best Agile Alternative

Jira was developed by Trello’s software developers. While it also has user-friendly Kanban and Scrum views for task management. Jira’s agile tools are its most outstanding feature, with user-friendly additions like bug mapping, including agile reporting.

Another great advantage of using Jira is that you will be prompted to answer a few management-related questions when you set up your account. So you can customize the interface and streamline your project workflow. It will also provide helpful tips and tricks to streamline efficiencies.

Other great features include real-time reporting, task automation, project roadmaps, more than 1000 integrations, and apps like Adobe XD, Github, and additional developer tools.

Jira does offer free plans for up to 10 users with unlimited project boards and 2 GB of storage, with paid user subscriptions ranging between $7,75 – $15,25 per month.

Todoist – Best For Small Teams

This list would only be complete by mentioning Todoist, as it’s an ideal, cost-effective alternative for small teams or solo entrepreneurs on a tight budget.

While Todoist is not an advanced project management tool. It offers excellent value for money. You can manage 300-500 projects, set due dates, get reminders, create subtasks, assign tasks via email, and access great templates.

It’s also compatible with most platforms like macOS, Windows, iOS, Android, and online. In addition, the free Todoist version allows you to manage up to five projects simultaneously.

The basic Todoist paid packages need to be paid annually, starting at roughly $4 per month. While it’s a cost-effective option for small teams, all paid plans have upload size and project limitations.

David Woutersen

Article by

David Woutersen

David is the founder of Outofthe925.com and has been in the social media industry since 2017. Since then, his mission has been to help others take control of their online presence. For some, this has been earning an income online; for others, it's teaching how to use social networks more effectively. And each year, he continues to help millions with strategy, troubleshooting, and inspiration.

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